Before writing a document, first think about your readers and then the purpose of your writing. Every decision you take in developing your document should reflect your audience, their needs and your purpose.
Understand your Readers
To achieve the goals of your document, you must pursue the following four tasks:
Determine your audience (the readers)
Know the purpose of your writing, the goals you want your writing to achieve
Understanding your role as writer and how it should be reflected in your writing
Determining the content by considering the readers perspective and the purpose of your writing.
Basic Parts of the Composing Process:
1. Analyzing the situation
The first step in composing to analyze the situation. You need to know why you need to write, what is the purpose of the document, what situation or problem has led to the necessity of your writing this document. Then you need to consider your readers.
2. Choosing/discovering content
Select the content for your document based on your purpose, what tour reader needs and how you think your reader perceives the subject.
3. Arranging content
As you collect the content, begin arranging it to better present the content. You can arrange content by placing material in "stacks", which can be used as a resource when you begin writing. In memos for example, the essential information is placed on the top so that the readers read the most important part of the document before they stop reading. On the other hand, reports begin with an introduction followed by a summary of the report.
4. Drafting
Drafting refers to actually writing the words of the paper. As part of the writing process, you will write multiple drafts of your paper. Each rough draft improves upon the previous one. The final draft is simply the last draft that you submit.
5. Revising
Revising helps finding out errors, grammatical mistakes etc before publishing the document. You may need to revise several times and focus on different issues based on logic, completeness, style, visuals and document design.
6. Editing the finished draft
It is generally preferred to keep a habit of performing several "edits" for any documents: one for mechanics - spelling, usage, punctuation, and sentence structure. One to focus on the document as a whole. Another to focus on citing sources and giving credit of all information you have used. In this way you can focus one edit at a time and have less chance of missing any error.
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